Accessing the NGR material collections

BGS Data — National Geological Repository

Borehole and well core samples are primarily housed at BGS Keyworth near Nottingham, along with the English & Welsh biostratigraphy and petrology collections. A Scottish Hydrocarbons Teaching Collection is located at BGS Edinburgh, with the existing Scottish biostratigraphy and petrology collections.

There is no charge to BGS staff, or bona fide academics or private individuals, wishing to access the BGS Corporate Collections, unless it involves a considerable amount of staff time.

All prices are subject to VAT.

  • The minimum booking fee to secure one lab per day is £160 + VAT.  This fee includes up to four hours of staff time (to cover two technicians to layout and return to the material to the store).  If the staff time required to retrieve material exceeds this limit, or you request additional material during your visit, an additional cost recovery rate of £40 +VAT per hour will be applied.  Where we can assess the amount of staff time to retrieve the core/material requested, we will prepare a quotation for the visitor to approve before arrival, but in some instances this may increase depending on the complexity of the location of the core/material.
  • Biostratigraphy and  petrology collections (Keyworth and Edinburgh) and marine collections (Keyworth) are £60.00 per day.
  • Onshore borehole (Keyworth) pallet inspection fee is  £26.00 per pallet (two pallets included in each visitor ticket).
  • Onshore borehole (Keyworth) tray inspection fee is £10.00 per tray or £5.25 if the trays are in a running sequence (up to ten trays included in each visitor ticket, provided they run consecutively).
  • Borehole sampling charge is £15.00 per sample, plus postage and packing.
  • Sample retrieval charge (biostratigraphy, petrology & geochemistry collections) £20.00 per half hour of staff time (first half hour included in visitor ticket).
  • Sample loan charge is £100.00, plus £5.00 per sample (£1.00 for any additional samples within a sequence), plus postage and packing.

All the above charges may be varied at the discretion of the Chief Curator.

If the visitor wishes to sample material and they are able to extract the sample themselves, the charge of £10 + VAT per sample will remain. If the material needs cutting or needs our Technician’s assistance to extract the material, a fee of £15 + VAT will be charged.

Loans of samples, slides, fossils, etc. are regularly made from the collections to BGS staff and bona fide academics, commercial research workers and individuals who have approved borrower status.

Academics and private individuals are required to sign an academic waiver form (stating that the work will not be used for commercial gain, otherwise they will be charged at commercial rates.

BGS staff carrying out commercial work and requiring access to the collections are legally required to cost the commercial access rates into their quotations.

Academics and private individuals signing the waiver form may use the results for commercial gain only after they have been published in full in a recognised academic journal.

Anyone signing a waiver form and then found to have benefited from access to unpublished results will become liable to full commercial charge.

BGS Keyworth visitor forms and instructions

Core store user feedback
Supporting statement for waiving charges
Subsampling instructions
Safe working practices for staff & visitors to the Keyworth core store

Get in touch

For general NGR enquiries or to arrange a visit, please contact: or 0115 936 3143

Dr Mike Howe, Chief Curator

Telephone: 0115 936 3105

Alison Fernie, Senior Records Manager

Telephone: 0131 6500 434

Andrew Morrison, Archivist

Telephone: 0115 936 3247

Sue Roper, Geo-Information Collections Co-ordinator

Telephone: 0115 936 3127


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